Girls Basketball Families,
The University of Cincinnati has some fun events planned for their National Girls and Women in Sport Day which will take place on campus on Sunday, January 26th from 11:30am - 3pm. It is a free event for girls to come learn about working in sport, a sports clinic put on by UC female student-athletes, and to wrap the day up, to attend a UC women’s basketball game! They are asking that people register using the following link on Eventbrite: https://www.eventbrite.com/e/national-girls-and-women-in-sports-day-tickets-84626308567
If you don't have a game scheduled that conflicts with this event, please consider attending!
The registration period is now closed for 2nd-6th grade teams. 7th-12th grade teams can continue to be registered until November 15th. Please read the following updates about division specific issues we are working through:
We discussed a variety of topics at our league meeting on August 21st with the majority of time being spent on the topics of referee safety and parent behavior as well as the league calendar for the upcoming season. All coordinators will be sent a survey on August 22nd asking important questions about gym availability for a few key weekends. We need a point person from each organization to fill out the survey no later than August 29th so we can finalize the league calendar for the 2019-20 season.
League games will tentatively be played on the following weekends, but this will be finalized after we analyze the results of the survey. Many options were discussed but the majority of attendees 1) did not want to play the tournament on March 8th and 2) cannot host league games on December 21.
Other items discussed:
This is a brief reminder that in order for organizations, coaches (head coaches only), and players to participate in the CPYBL, the league needs to be in possession of online documents that need to be filled out once per school year. Coordinators and Coaches must be logged into their account to access these forms. Coach accounts will be created after team registration has closed.
Organizations/Coordinators: An Organization Agreement form must be filled out (one per organization). This is available from the Portals->Coordinator menu.
Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu.
Players: Parents must filled out a Liability Waiver Form once per school year. Without this form, your player is ineligible to play in our league. Playing without a waiver may result in forfeiture of games.
We are implementing a new policy regarding timing of game reschedules. All game reschedules need to be submitted to the league by midnight on Wednesday nights for games taking place that weekend. Our referee assignor needs time to manage this. Thanks!
A reminder that game reschedules are initiated by the coordinator for the home team (if the game was postponed due to a facility closure) and submitted to the league for approval. When rescheduling games, please make them adjacent to an existing set of games at your gym or if that is not possible, please reschedule two or more games back-to-back. While not ideal, we will be able to get referees for weekday games if that is the only time available for your organization to host a game. Monday and Wednesday nights are preferable for our referees and please schedule 2 or more games together. More detailed information was discussed with coordinators at our meeting on January 23rd and emailed to them on January 24th.
All parents and coaches should take a moment to read this letter that the OHSAA recently sent to all high schools in the state of Ohio regarding fan behavior at OHSAA-sponsored sporting events. It is a stark reminder the direction fan behavior is heading and how it might affect the ability for children to play in organized sports in the future.
As of midnight on December 31st, rosters were frozen. At that time, the following changes were made to the web site:
Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played (please note, scores are not reported for 2nd grade games). Coaches can access score reporting from several places:
The CPYBL Preseason Shootout will take place in area gyms on Saturday, November 9th and Sunday, November 10th. Registration for the Preseason Shootout is now open and we have a new option for you this season. Most of our teams are registered by their organization during the regular season team registration process. However, some organizations ask that teams register and pay themselves. We are now offering an online registration option that is available on our Amerileagues web site for non-CPYBL teams as well as CPYBL teams who are registering and paying independent of their organization. Please click on the New Online Registration and Payment button below to access.
Here are some reminders about the Preseason Shootout:
This information has been sent to coaches and coordinators many times and is on portals but there is still a lack of understanding. In order for a child to play in our league, the coach OR coordinator needs to submit a roster with the child's name on it (this can happen in many number of ways that coordinators are familiar with). The parent or guardian MUST fill out a Liability Waiver and the child cannot play without a waiver. The web site automatically attempts to match the waiver to a roster entry to help coaches and coordinators determine who is eligible to play. We match on organization, player last name, and birth date. We have received many emails asking why our system "doesn't show a waiver being completed when it has". We are not saying the waiver doesn't exist, we are saying the information is different between the waiver and the roster. 99% of the time, the problem is that the birth date OR player last name is different between the waiver and the roster. Coaches (who have edit privileges) AND coordinators can quickly rectify this situation by updating their roster to match the waiver or if the parent filled out a waiver with an incorrect birth date or spelling of their child's last name, they need to submit a new waiver. Coordinators and coaches, PLEASE DON'T ASK YOUR PARENTS TO FILL OUT A NEW WAIVER UNTIL YOU HAVE CHECKED INTO WHY YOU DON'T THINK YOU HAVE IT. Thank you.
The full season schedule is now available (11/25 10:30pm). These schedules were reviewed by the coordinators from each organization and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.
Schedules can be found in a variety of formats from the Standings (click on a team to see schedule), Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.
It is important to note that now that the schedule is live, making changes to it will be very difficult. Changes to the schedule will only be granted for a small list of reasons (error made by the league that double-books a team or gym slot, illness, mandatory school event, gym closure, and inclement weather).
Please note that crossover games were scheduled between 7th boys high-rec and rec teams to round out the high-rec schedule and the same ws done in the JV Boys high-rec and rec divisions. Rec teams will play a high-rec team at most once.
New this year is the 20 game option for 4th-6th high-rec teams. High-rec and rec teams playing a 20 game rec schedule are denoted on the standings page. If they are not in a 20-game only pod, these teams will play 10 games in the pod they are listed in and 10 games against teams in a secondary pod. Their winning percentage will be used to determine where to seed them in the tournament.
Thanks and have a great season!
Ben and Doug
We are getting alot of email about Coach Accounts. If you are a coach and have a question about your account, PLEASE go to the Coach page and try to do some investigation yourself before emailing the league. Only head coaches are granted coach accounts and it is based on the email address assigned to your team by your coordinator. Also, several of you are asking why you can't find the Coach Portal. The Portals menu at the top of the web site does not show up unless you are logged into your account with coach or coordinator level privileges. Makes sense right? We don't expose menu options to just anybody, you need to be logged into your account that has those options first. Thanks!
A quick word on Coach Code of Conduct. This is a requirement this year for HEAD COACHES only. If you are an assistant coach, you are NOT granted an account and DON'T need to fill out an online code of conduct form. Coaches, once you login to your coach account, the online code of conduct form is available from the Coach option on the Portals menu.
The Amerileagues Sports Supply on-line store is open for business. We are pleased to be able to provide you with top quality merchandise at buying group pricing. For 2019, we will be offering the Wilson Evolution, Jet Competition, and NCAA Limited basketballs as well as a coaching kit that includes a mesh bag, score book, and dry erase board (these items may also be purchased separately). As we are now working with over 2600 youth basketball and volleyball teams in the Greater Cincinnati area, we have negotiated some nice discounts with our supplier.
Individuals purchasing items must pay via credit card at time of purchase. Coordinators placing bulk orders for their organizations who do not wish to pay at time of purchase may enter their member code during checkout. Payment must be received before the order is processed. By entering your member code, you will not be charged tax due to your exempt status.
All purchases will help us keep these costs low and save money for our community organizations and partners. Please visit our store at https://www.amerileagues.com/shop today!
Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes. The law went into effect on August 1, 2017. CPYBL sent an email to all of our member organizations in August to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents. You can read more about Lindsay's Law on the Ohio Department of Health web site: READ ABOUT LINDSAY'S LAW
We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.
The following resources were developed to implement Lindsay’s Law:
For parents/guardians and youth athletes:
If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.
If you are a coach in a community program, please use the following resources:
If you would like to learn more about the CPYBL, feel free to access any of our informational pages which contain information about our league from the perspective of a coordinator, coach, and parent. Parents, can also fill out their liability waivers right here.
If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page once registration is closed. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.
SCHEDULE IS NOW AVAILABLE FOR ALL TOURNAMENTS!
You can access the schedule using the buttons below or there is a Tournament option on the Schedule menu with the same options to all of the tournament information. Please note that all brackets, seeds, and schedules are final. Follow us on Twitter (@cpybl) as we will be tweeting tournament updates as well as all bracket champions and runners up.
TOURNAMENT GAME HOSTS
Please note that all coaches will receive an email during their game with a link to the score reporting form (assuming we have a valid email address for them on the web site and your email provider is not blocking our emails). The winning coach should log the game score as soon as possible after the completion of their game. Some tournament sites may offer to log the score for coaches which is nice. When a game score is submitted, it will auto-advance the winning team on the bracket/schedule. Please pay close attention as to who is the home and away team on the score reporting form. Champions and runners-up in each bracket will receive medals which gym supervisors will hand out at the end of the championship game. Please note that these are for players only! 10 medals will be available per team. If you have more than 10 players, please contact the league and we will get them to you the following week.
Please review our league calendar listed above. The following is a list of basic information about our league.
Now that winter is upon us, please read the following information regarding how gym closures will be determined and how they will be communicated to coaches, players, and their families. In regards to this weekend specifically, the forecast is varies greatly over different areas in our league. As always, please be careful and allow extra time to get to your games.
Coordinators, if you plan on cancelling games at your facility, we ask that you do so at least 90 minutes before tip-off (if possible) to give everyone (players, parents, coaches, and referees) adequate lead time. You can cancel games at your gyms by emailing, text messaging or calling Doug or Ben if you would like the league to cancel the game. Games at third party locations such as SportsPlus, would be cancelled by that third party location who in turn notifies the league. If you have games scheduled at SportsPlus, please note that they do not often shutdown their facility.
The first important piece of information to remember is that our member organizations make the decisions regarding whether or not games will be played at their gymnasiums. This is not a league decision, it is a member organization decision with the exception of some very rare cases (think blizzard) which we hopefully won't have this year! We have provided tools to organization coordinators as well as to coaches, players, and their families to help speed up the decision making and notification process so that everyone can be made aware of a game postponement as early as possible and can plan the rest of their day and not find out a game is being cancelled while they are driving to the game. Please note that the term "postponed" indicates that the game will not be played at the current time and location listed for that game but that it may be rescheduled for a future date. If a game is marked as "cancelled", that indicates that the game will not be played and will not be rescheduled.
As a coach or family member of a player, you can find out about a game postponement or cancellation in the following ways:
All game reschedule requests must now go through your organization coordinators who will work with your opponent and the league to reschedule games that cannot be played for any of the following reasons:
Please note that if a team requests a game change within 7 days of the scheduled game time, at the discretion of the league it can be marked as a forfeit loss for the team that cannot attend and that team must pay both referees for their time.