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Nov

30

Coaches - Score Reporting

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Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played (please note, scores are not reported for 2nd grade games).  Coaches can access score reporting from several places:

  1. There is a Report Scores menu option on the Portals->Coach menu
  2. On your Coach Portal, games that need scores to be reported will be shown in the upper right hand corner of the portal
  3. In the My Team Schedule section of your Coach Portal, you can report scores for games AND correct scores that were entered in error for up to 14 days after the game has been played
  4. You can edit your account and subscribe to Score Reporting Notifications.  You will receive an email during your game with a link to the score reporting form

 

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Oct

29

Preseason Shootout Update (10/29)

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Registration for the Preseason Shootout is now closed and we are now grouping teams into pools and working on the schedule. The schedule will be released this weekend. As a reminder, teams will play three games on November 10-11 with a running clock format.

  1. $50 fee payable to the league includes 3 games.  We are asking that coaches pay referees fees of $15 a game this year directly to the referees before the game.  Total cost is $95.
  2. Web site based schedule! No more crazy spreadsheets. The schedule will be fully vetted on our web site and can be viewed using traditional methods.
  3. For those that offered gym time, we will be in contact with you mid-week.  Due to increased demand this year, please plan on hosting for most of the time offered.
  4. If you are coaching a team in the Preseason Shootout, you must have your online Coach Code of Conduct form filled out.  If you already have a coach account, go to the Portals->Coach menu and fill it out.  Accounts have been created for all coaches if your organization submitted your information.  Emails were sent to all head coaches in 2nd-6th.

View Teams Registered for Shootout


 

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Oct

26

Girls Athletic Divisions

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UPDATE - WE NOW HAVE ENOUGH 4TH ATHLETIC A TEAMS SO CROSSOVER GAMES WITH B TEAMS ARE NOT NECESSARY

Due to lower numbers in 3rd (5 teams) and 5th A (6 teams), we will be getting creative with the girls athletic schedules.  Please note that we will not schedule games between A and B teams from the same community organization.

3rd Athletic

Teams will play 10 games against each other (2 games against 2 teams and 3 games against the other 2 teams).  Those who wanted a 20 games schedule will then play 10 games in a 4th grade rec pod.  We had this scenario last year and the third grade "athletic" team played very tight games in the second half of the season against 4th grade rec teams.

5th Athletic

Teams will play 3 games against the other A teams for a total of 15 games.  Each team will play 5 games against an athletic B team to round out the schedule.  This means most athletic B teams will play 2 games against an A team.


 

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Aug

16

August Meeting Outcomes/Rules Changes

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The August meeting is the working meeting for the year and we worked through several issues and rules changes that will be implemented for the upcoming 2018-19 season. Please familiarize yourself with the changes adopted at the meeting. The rules document, codes of conduct, and liability waivers will all be updated within the next few weeks.

Changes for 2018-19

  • 3rd Girls Athletic: We did not have enough teams to offer a 20 game schedule for 3rd grade girls athletic, so they will play a 10 game schedule and add 10 games against 4th grade girls rec teams.
  • 3rd Boys Athletic B: In addition to an athletic A division, we will now offer a 3rd grade boys athletic B division as there was a large disparity between the top and bottom of the 3rd boys athletic division last season. We need at least 8 teams registered in each division to make this work. If not, all teams will be grouped into a single athletic division the same as last season.
  • 5th Girls Athletic A: Only 6 teams registered in this division so in order to provide schedule diversity, these teams will be playing each other 3 teams and will also play 5 games against 5th girls athletic B teams. Athletic B teams will at most be playing 2 games against A teams.
  • High School Boys: Splitting high school boys into grade level specific divisions was voted down. However, when registering these teams, we will ask you if a team is made up solely of 9th or 10th graders and we will attempt to pod these types of teams together when it makes sense to do so. All varsity teams will be grouped together as in the past.

  • We will offer a 20 game rec schedule for boys 3rd-8th rec teams and girls 3rd-6th rec teams. There are not enough teams at the 7th and 8th grade girls levels to support this. When registering a team in any of these recreational divisions, you can check a box to choose a 20 game schedule. These teams will be assigned to a primary pod and this is where the team will show up in the standings. The team will also be assigned a secondary pod and play 10 games against teams in each pod. Seeding of these teams in the season ending tournament will be based on winning percentage.

    The registration deadline for 7th-12th grade teams will be end of day November 14th. This is a hard deadline and no extensions will be granted. In addition, all 7th-12th grade teams will play a nine week season (10 games) and the tournament will take place a week earlier to help avoid issues with spring sports tryouts at their schools. The tournament for the upcoming season will take place on February 14-17.

    A representative from each member organization will be required to sign an on-line Liability Waiver for Organizations this season In addition, all head coaches must sign a Code of Conduct that is available from the Coach sub-menu on the Portals menu.

    By a wide-margin, league membership voted to move back to the 80/20 roster rule that was in place in our league until last season. In essence, this means that for teams of 10 or more, 2 players can be a "non-organization player" and for teams of 9 or less, 1 player can be a "non-organization player". There are many provisions that define what a "non-organization player" is, so please check the Rules document when updates are made available. A new process will be implemented and now organizations seeking a player waiver must fill out an on-line form that both the league and the "home" organization for that player must approve online. Information on the player waiver process will be emailed to coordinators before the start of the registration period.

    In order to provide the flexibility demanded by high school teams, the league will operate under a 50/50 roster rule this year meaning at least 50% of the players on a team must be an "organization" player. This means t their primary residence is within the boundaries of that organization or they attend a school within those boundaries. Please check the Rules document for more specifics. Player waiver forms ARE NOT REQUIRED for "non-organization" players but the league reserves the right to audit rosters and if we find a high school roster with more than 50% "non-organization" players, the league reserves the right to sanction this team which might include removal from the league.

    While we have always been governed by OHSAA rules unless specified in our rules document, we will be specifically calling out OHSAA rules on uniforms in our own document. Players are only to wear legal numbers and we are specifying what can and cannot go on uniforms. Here are the highlights, but please refer to the rules document when it has been updated. We will work with communities to grant a one year exemption on uniform numbers if a parent bought a jersey last year with the thought that they would use it for two seasons. This exemptions MUST BE CLEARED WITH THE LEAGUE.

  • The name of the Community is the only wording permitted on the front of the jersey. Nicknames are not permitted.
  • The last name of the player is the only wording permitted on the back of the jersey. Nicknames are not permitted.
  • Each team member shall be numbered on the front and back of the team jersey with plain Arabic numerals. The following numbers are legal: 0,1, 2, 3, 4, 5, 00, 10, 11, 12, 13, 14, 15, 20, 21, 22, 23, 24, 25, 30, 31, 32, 33, 34, 35, 40, 41, 42, 43, 44, 45, 50, 51, 52, 53, 54, 55. A team member list shall not have both numbers 0 and 00.

  • There is absolutely no reason to approach a referee after a game. Referees do not have a safe haven to retreat to such as a locker room like they do at varsity basketball games for instance. We are doubling the penalty that was implemented last year. Anyone approaching a referee after a game will be given a two-game suspension. If a gym monitor approaches a referee after a game for any reason other than to provide support to the referee, they will be given a four game suspension. Please refer to the Rules document for an official statement of this new rule.

    Parent ejection totals were more than both the Head Coach and Assistant Coach combined last season. Each season parent ejections have increased, with a huge spike in 2017-18. In an attempt to deter this type of behavior and passed by a near unanimous member vote, a parent/fan that is ejected from a game may result in their player being suspended for the same amount of time the player/fan is suspended. If a parent/fan wants to get in a fight, confront a referee, or yell profanities at a game, be prepared to see your child suspended for your behavior. Again, please refer to changes in the official rules document when available.


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    Dec

    12

    Winter Break Re-Balance

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    During the winter break, we will be looking at the results of the first three weeks and determining whether or not teams were placed in the correct divisions by their coordinators.  If a team is absolutely dominating against good competition OR is being dominated by mediocre or poor competition, these teams may be moved up or down a division.  We will not notify teams we are moving up, but we will notify teams we are planning on moving down to make sure they want to move down.  Please respond promptly to our communication.

    We would ask that you submit game scores as soon as possible this weekend so that we have all of the data at our disposal to make these decisions quickly.  Shuffling schedules is a very difficult and time consuming task and we need as much time as possible.  In addition, all game change notifications will be turned OFF during this time.  It is the responsibility of each coach and coordinator to review the schedule when we are finished and we will post a message when that happens.  The changes to the schedule will be completed by end of day Sunday, December 30th and a note will be placed on the front page of the web site indicating this.

    Here are a few caveats to this process:

    1. Teams in a rec division cannot be moved down and teams in athletic A obviously cannot be moved up although we might change their schedule a bit
    2. We look at strength of schedule if a team is 0-3 but has played the top three teams in their division, we may not move them down and visa-versa.  If a team was 3-0 but beat the three worst teams in their division, we may not move them up.
    3. Teams performing well in high-rec will not be moved up to an athletic divisions except in extreme circumstances as it results in a different number of games and additional fee for this team.
    4. Point #3 also applies to teams performing poorly in the lowest athletic division.  They will not be moved down to high-rec except in extreme circumstances.
    5. To move a team up from rec or down from high-rec, we need to swap teams so as not to completely blow-up the schedule so if there is not a team to swap schedules with, a move might not be made.
    6. Point #5 also applies to the athletic divisions, if we need to move a team up from Athletic C for instance, there needs to be a team in Athletic B that needs to moved down.

    Please let us know if you have any questions.


     

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    Dec

    08

    Waiver-Roster Matching

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    This information has been sent to coaches and coordinators many times and is on portals but there is still a lack of understanding. In order for a child to play in our league, the coach OR coordinator needs to submit a roster with the child's name on it (this can happen in many number of ways that coordinators are familiar with). The parent or guardian MUST fill out a Liability Waiver and the child cannot play without a waiver. The web site automatically attempts to match the waiver to a roster entry to help coaches and coordinators determine who is eligible to play. We match on organization, player last name, and birth date. We have received 100+ emails asking why our system "doesn't show a waiver being completed when it has". We are not saying the waiver doesn't exist, we are saying the information is different between the waiver and the roster. 99% of the time, the problem is that the birth date OR player last name is different between the waiver and the roster. Coaches (who have edit privileges) AND coordinators can quickly rectify this situation by updating their roster to match the waiver or if the parent filled out a waiver with an incorrect birth date or spelling of their child's last name, they need to submit a new waiver.  Coordinators and coaches, PLEASE DON'T ASK YOUR PARENTS TO FILL OUT A NEW WAIVER UNTIL YOU HAVE CHECKED INTO WHY YOU DON'T THINK YOU HAVE IT.  Thank you.


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    Nov

    22

    Season Schedules Now Available

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    The full season schedule is now available (11/20 11pm). These schedules were reviewed by the coordinators from each organization and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.

    Schedules can be found in a variety of formats from the Standings (click on a team to see schedule), Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.

    It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their coordinator and not the league.  Please note that crossover games were scheduled between girls 5th grade athletic A and B teams to round out the schedule for the A teams.  Also, a few of the 3rd grade girls athletic teams will be playing against 4th grade girls rec teams to give them a 20 game schedule.  In these games, 4th grade rec rules apply.

    New this year is the 20 game option for 2nd-6th recreational teams.  Teams playing a 20 game rec schedule are denoted on the standings page.  They will play 10 games in the pod they are listed in and 10 games against teams in a secondary pod.  Their winning percentage will be used to determine where to seed them in the tournament.

    Thanks and have a great season!

    Ben and Doug


     

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    Nov

    20

    Coach Accounts

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    We are getting alot of email about Coach Accounts. If you are a coach and have a question about your account, PLEASE go to the Coach page and try to do some investigation yourself before emailing the league. Only head coaches are granted coach accounts and it is based on the email address assigned to your team by your coordinator. Also, several of you are asking why you can't find the Coach Portal.  The Portals menu at the top of the web site does not show up unless you are logged into your account with coach or coordinator level privileges.  Makes sense right?  We don't expose menu options to just anybody, you need to be logged into your account that has those options first.  Thanks!

    A quick word on Coach Code of Conduct.  This is a requirement this year for HEAD COACHES only.  If you are an assistant coach, you are NOT granted an account and DON'T need to fill out an online code of conduct form.  Coaches, once you login to your coach account, the online code of conduct form is available from the Coach option on the Portals menu.

    Coach Account Check


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    Sep

    22

    Amerileagues Sports Supply On-Line Store

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    The new Amerileagues Sports Supply on-line store is open for business. We are pleased to be able to provide you with top quality merchandise at buying group pricing. For 2017, we will be offering the Wilson Evolution and NCAA Limited basketballs as well as a coaching kit that includes a mesh bag, score book, and dry erase board (these items may also be purchased separately). As we are now working with over 2600 youth basketball and volleyball teams in the Greater Cincinnati area, we have negotiated some nice discounts with our supplier.

    Individuals purchasing items must pay via PayPal or credit card at time of purchase. Coordinators placing bulk orders for their organizations who do not wish to pay at time of purchase may enter their member code during checkout. They will be invoiced the next day. Payment must be received before the order is processed.

    All purchases will help us keep these costs low and save money for our community organizations and parents.  Please visit our store at www.amerileagues.com/shop today!


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    Aug

    02

    Lindsay's Law

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    Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  CPYBL sent an email to all of our member organizations in August to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

    We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.

    The following resources were developed to implement Lindsay’s Law:

    For parents/guardians and youth athletes:

    For coaches:

    If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

    If you are a coach in a community program, please use the following resources:


     

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    Apr

    06

    Informational Pages

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    If you would like to learn more about the CPYBL, feel free to access any of our informational pages which contain information about our league from the perspective of a coordinator, coach, and parent.  Parents, can also fill out their liability waivers right here.

    Parents Page       Coaches Page       Coordinators Page        Liablity Waiver


     

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    Oct

    25

    Registration Metrics

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    If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page once registration is closed. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season. Please note that this does not include teams registered via our Open Registration process.

    Registered Teams by Grade/Skill Registered Teams by Organization


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    Jul

    16

    League Basics

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    Please review our league calendar listed above. The following is a list of basic information about our league.

  • 2nd-12th grade boys and girls basketball
  • Recreational and athletic divisions
  • Saturday and Sunday games with an occasional Friday evening game
  • 10 game season for recreational divisions
  • 10 AND 20 game options for high-rec divisions
  • 20 game season for athletic divisions
  • 3 game running clock round-robin preseason tournament
  • Single elimination post season tournament
  • Recreational teams grouped in pods based on geography

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    Dec

    10

    Game Rescheduling

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    All game reschedule requests must now go through your organization coordinators who will work with your opponent and the league to reschedule games that cannot be played for any of the following reasons:

    • Gym closing
    • Head coach and all assistants are not available
    • The team has fewer than 5 players that can attend the game due to a school sponsored event or illness

    Please note that if a team requests a game change within 7 days of the scheduled game time, at the discretion of the league it can be marked as a forfeit loss for the team that cannot attend and that team must pay both referees for their time.