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Dec

08

Waiver-Roster Matching

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This information has been sent to coaches and coordinators many times and is on portals but there is still a lack of understanding. In order for a child to play in our league, the coach OR coordinator needs to submit a roster with the child's name on it. The parent or guardian MUST fill out a Liability Waiver as well and the child cannot play without a waiver. We attempt to match the waiver to a roster entry to help coaches and coordinators determine who is eligible to play. We match on organization, player last name, and birth date. We have received 100+ emails asking why our system "doesn't show a waiver being completed when it has". We are not saying the waiver doesn't exist, we are saying the information is different between the waiver and the roster. The problem is ALWAYS that the birth date OR player last name is different between the waiver and the roster. Coaches (who have edit privileges) AND coordinators can quickly rectify this situation by updating their roster to match the waiver. Thank you.
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Nov

27

Game Day Reminders

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Coordinators, Coaches, and Parents,

Please read the following reminders to help you better prepare for game day:

Coordinators

  1. Please have a gym monitor at your home gym at all times to ensure game day runs smoothly and answer any questions coaches or parents might have
  2. The home team must provide a scoreboard operator
  3. Make sure your gym is open 30 minutes before the first game of the day
  4. You may charge a gate fee but it MUST NOT exceed the agreed upon league max ($7-family, $3-adult, $1-student).  Family = immediate family parents, children, it does not include cousins, friends, etc 
  5. Make sure that a roster for each of your teams is available on the web site

Coaches

  1. Please familiarize yourself with the Rules that govern the division your team is playing in
  2. Make sure you are familiar and your parents and players are familiar with the Codes of Conduct
  3. Work with your coordinator to make sure each parent has filled out an on-line Liability Waiver
  4. Please pay referee(s) before each game.  There is a single referee for 2nd grade games that is paid $14 by EACH team and two referees for all other games.  Each team pays one of the referees $25 for 3rd-12th games.
  5. The WINNING coach is responsible for reporting the game score within 48 hours of the game being completed.  You can do this from your Coach Portal, from a new menu option under Portals->Coach or you can edit your coach account and subscribe to a score reporting notification which will email you a linke to the score reporting page during your game.  Scores are NOT reported for 2nd grade games.
  6. Treat referees, players, and parents with respect.  We take our codes of conduct very seriously.

Parents

  1. Cheer on your kids!  There is almost a 100% chance that your son or daughter will not play in the NBA or WNBA.  Help make youth basketball a positive experience for them.
  2. Be prepared to pay a gate fee as discussed in the coach section.  Not all organizations charge the fee but you should not be suprised if they do.  NEW ... we have polled our organizations and asked them if the plan on charging a gate fee.  When you click on a gym from your schedule for directions, you can go to the info page (or find the gym from our Organizations-<Gym menu) and it will tell you if the organization plans on charging admission.  The max fee is $7-family, $3-aduit, $1-student.  The organization may charge less if they want, but not more.
  3. Please read our Parent Code of Conduct and conduct yourself in a manner that would make your child proud.

 

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Nov

22

Season Schedules Now Available

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The full season schedule is now available (11/22 12pm). These schedules were reviewed by the coordinators from each organization and feedback was provided to the league before the schedule was finalized. Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.

Schedules can be found in a variety of formats from the Standings (click on a team to see schedule), Schedule menu (by Team, by Date, by Gym). If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal. Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.

An email will be sent to all coaches throughout the day today (11/22) notifying them of the publication of the schedule. It is important to note that now that the schedule is live, making changes to it will be very difficult. Any feedback a coach might have with the schedule should be directed to their coordinator and not the league.  Please note that the 4th and 5th grade girls athletic B teams were only scheduled for 18 games as there were only 7 teams in those divisions.  If coaches want to pickup an extra game or two, they can contact their coordinator and we will see if we can make that happen.

Thanks and have a great season! Ben and Doug


 

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Nov

20

Coach Accounts

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We are getting alot of email about Coach Accounts. If you are a coach and have a question about your account, PLEASE go to the Coach page and try to do some investigation yourself before emailing the league. Only head coaches are granted coach accounts and it is based on the email address assigned to your team by your coordinator. Thanks!

Coach Account Check
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Nov

02

CPYBL Preseason Shootout Schedule Available

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Coaches,

The schedule for the CPYBL Preseason Shootout is now available and is final. You can access it from the Schedule menu on the web site. If you choose the Schedule by Gym or by Date option, please choose Preseason Shootout as the Season (it defaults to Winter 2017-2018).  Coaches, you can also view your schedule from your Coach Portal if you'd like.

We accommodated all the conflicts we could. Please know that your team might have 4 games as this is a result of the size of your pool (all pools with an odd number of teams require that one team play an extra game). We also tried to avoid back to back games but there are a couple of instances that could not be avoided.

Please note the following about the tournament.  THE RULES BELOW ARE EXCEPTIONS TO THE REGULAR RULES FOR THE SHOOTOUT ONLY!  FOLLOW THE REGULAR CPYBL RULES UNLESS SPECIFIED BELOW!

  1. 2-14 minute running clock halves with stop and go in the last minute of each half.
  2. 3 time outs per game
  3. Man to man only
  4. Exact playing time is tough with a running clock. We ask that you play your players equally. Do the best you can.
  5. There are no awards, trophies, etc ... this is an exhibition tournament to get some work in with your team in a competitive environment.  Please don't report your scores on the web site. 

 

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Sep

22

Amerileagues Sports Supply On-Line Store

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The new Amerileagues Sports Supply on-line store is open for business. We are pleased to be able to provide you with top quality merchandise at buying group pricing. For 2017, we will be offering the Wilson Evolution and NCAA Limited basketballs as well as a coaching kit that includes a mesh bag, score book, and dry erase board (these items may also be purchased separately). As we are now working with over 2600 youth basketball and volleyball teams in the Greater Cincinnati area, we have negotiated some nice discounts with our supplier.

Individuals purchasing items must pay via PayPal or credit card at time of purchase. Coordinators placing bulk orders for their organizations who do not wish to pay at time of purchase may enter their member code during checkout. They will be invoiced the next day. Payment must be received before the order is processed.

All purchases will help us keep these costs low and save money for our community organizations and parents.  Please visit our store at www.amerileagues.com/shop today!


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Sep

05

September Meeting Notes

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Thank you to those who attended one of our September meetings.  We mainly reviewed the upcoming season, but here are a few notes about new business that was discussed.

  1. We will only be using one referee for 2nd grade games this year at a cost of $14 per team
  2. There will not be a 2nd grade season-ending tournament, the same as in past years
  3. A deal has been finalized with Wilson to provide the Evolution basketball for $45 and the NCAA Limited basketball for $30 with NO FREIGHT on any size orders.  Visit www.amerileagues.com for more details
  4. A few of you have asked about a 3rd grade boys high-rec division.  We will definitely have a 3rd grade boys athletic (20 games with travel) and a 3rd grade boys rec division.  We will offer the high rec division but if there are not enough teams, these teams will be placed back in rec.  Please note that the high rec division would be a 10 game schedule and would most likely involve travel since we don't anticipate having enough teams signup to create pods.

 

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Aug

02

Lindsay's Law

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Please read the following information from the Ohio Department of Health regarding Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  CPYBL sent an email to all of our member organizations in August to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

We have included links to resources below which might be helpful for our members, but please note that it is the obligation of your organization to make sure everyone for their program is trained and in compliance with the Ohio state law.

The following resources were developed to implement Lindsay’s Law:

For parents/guardians and youth athletes:

For coaches:

If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

If you are a coach in a community program, please use the following resources:


 

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Jul

11

August Member Meeting

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Thank you to those communities that were able to attend our August meeting that was held on the 9th at the Evendale Recreation Center.  It was nice meeting some of our new members and getting the ball rolling on the upcoming season.  We will be sending out an email to all coordinators this weekend with the meeting minutes.  Milford will be hosting a New Member Meeting sometime in the next few weeks (all new members will receive an email ifrom us) so we can familiarze everyone with the mechanics of the web site, timelines, and processes of the CPYBL.

Next member meeting will be in mid-September to get the season kicked off and we will not meet again after that until the January tournament planning meeting.  Please be aware of the timelines for the upcoming season and plan your internal organization activites around them.


 

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Apr

06

New Informational Pages

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In anticipation of a large expansion in the off-season, we put together informational pages for Parents, Coaches, and Coordinators.  Please note that coaches and coordinators are also given access to portals which contain information about their own teams and organizations that is not visible to the public.  If you are a coach and have not receive an email from the web site about your user account, you can check on the status of it on the Coaches page.  In some cases, your coordinator has not set you up as a coach OR possibly the welcome email from the web site was routed to your spam/junk mail folder.

Parents Page       Coaches Page       Coordinators Page


 

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Jan

26

Tournament Information

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Thank you to all communities that have submitted gym availability for the post season tournament. We will be emailing the handful of communities that have not yet submitted gym time directly and site assignments for the tournament will begin this weekend (1/28). We hope to have gym assignments completed by February 5th and will email all coordinators with this information. Teams will be placed into brackets and seeded based on all recorded game scores as of Monday, February 13th at 12pm. The tournament schedule will be released by end of day Thursday, February 16th.

Here is some information about the post season tournament:

  • All tournaments are single elimination
  • 1st and 2nd place teams will receive individual player medals
  • Teams will be assigned to brackets and seeded based on regular season record at 2/13 at 12pm. The main factor in seeding is record, but we also use a strength of schedule calculation to help. This is not an exact science so please be respectful of our decisions. Nobody is out to get your team.
  • All communities hosting tournaments MUST have a gym monitor in their gym for all games and they must also have someone available to run the clock.
  • Some games will be played on Thursdays. They will only be scheduled from 6pm-9pm. 3rd and 4th graders will not play 8pm games on Thursday. Friday games may be scheduled from 6pm-10pm.
  • We are working with area high schools to have all athletic championship games played in high school gyms on Sunday.

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    Nov

    24

    Season Schedule Published

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    The full season schedule was published at midnight on November 23rd. You can view the schedule by accessing the Schedule menu or from your portal if you are a coordinator, coach, or subscriber to a team. Please note the following information about the schedule:

  • The schedule is final
  • Any issues with the schedule should be taken to your community coordinator who can contact the league if necessary
  • Teams that play in divisions with an odd number of teams will usually have one bye weekend and one weekend where they play multiple games.
  • All schedules were reviewed by your community coordinators who provided feedback to the league that was incorporated into the final schedule
  • Athletic schedules were very tricky this year due to a large number of divisions with an odd number of teams in them and limited gym time given to the league by several communities. We did the best we could with what we had.
  • We would like to wish everyone the best of luck this season and a very Happy Thanksgiving to you and your families


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    Nov

    03

    Preseason Shootout Schedule

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    PLEASE CHECK YOUR SCHEDULES TODAY (A FEW UPDATES WERE MADE YESTERDAY AND EMAILED TO COACHES WHO SUBSCRIBE TO NOTIFICATIONS - available by editing your account)

    The schedule for CPYBL Preseason Shootout is now available. Please click on one of the buttons below to view the tournament schedule. If you have any questions, please use the contact form to contact the league. As a reminder, this is a friendly tournament with the goal of working on skills and teamwork in advance of the season. Scores are not to be reported. Your entry fee includes ref fees so simply show up and play!

    Rules of the Preseason Shootout will follow the rules of the CPYBL. With the following exceptions:

  • We will play four 8 minute running clock quarters with the stop and go in the last minute of each half
  • Man to Man defense only
  • Pressing rule will follow the CPYBL rules
  • 3 timeouts per game
  • Schedule by Pool Schedule by Gym Schedule by Team


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    Oct

    25

    Registration Metrics

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    Registration is closed for all 2nd-6th grade teams. If you'd like an idea how many teams are registering per grade/skill level, click on the button below to view some high-level registration metrics. You can also look at the Standings page. As we approve teams and assign them to pods (for rec teams), they will show up on the Standings page so you can get a better idea who your opponents will be for the upcoming season.

    Registered Teams by Grade/Skill Registered Teams by Organization


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    Aug

    10

    CPYBL Preseason Shootout Info

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    We will once again be offering our CPYBL Preseason Shootout tuneup event at local gyms on November 11-12. REGISTRATION IS NOW CLOSED.  Each team will play 3 games with a running clock format.  The schedule will be available on the web site by end of day Friday, November 3rd.

    1. Athletic and recreational divisions will be offered for boys and girls in grades 3-6.
    2. If you would like to host games for this tournament, you can either email us or simply indicate the times you have available on your gym availability calendar.
    3. $95 fee includes 3 games AND referee fees. Organizations can pay all fees up front for their teams eliminating the need to dispense cash to coaches before the season starts.
    4. Web site based schedule! No more crazy spreadsheets. The schedule will be fully vetted on our web site and can be viewed using traditional methods.
    5. Coordinators can register teams for the tournament on-line during the regular season registration process by simply checking a box on the bottom of the on-line registration form.  You can also register your team for the tournament any time after season registration by editing the team record from the My Teams section of your coordinator portal.  There is a checkbox indicating whether or not your team plans on playing.
    6. Coaches are unable to register teams directly and should funnel requests through their coordinators or if their organization is not paying their registration, they can contact us directly.

    We also welcome teams from outside the CPYBL to participate in this preseason tune-up. If you are a non-CPYBL team, email Ben Goodyear with your intent to play at [email protected]

    View Registered Teams


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    Feb

    21

    Tournament Information

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    The post-season tournament schedule is now available! (as of 2/15 9pm).  You can access the schedule below or there is a new Tournament option on the Schedule menu.  Please note that all brackets, seeds, and schedules are final.  Follow us on Twitter (@cpybl) as we will be tweeting tournament updates as well as all bracket champions and runners up.

    Schedule by Bracket Schedule by Gym

    TOURNEY INFO

    1. All tournaments are single elimination
    2. Due to repeated violations and non-adherence to league policies, a few organizations were not invited to participate in the season-ending tournament
    3. 1st and 2nd place teams will receive individual player medals
    4. Teams will be assigned to brackets and seeded based on regular season record at 2/13 at 12pm. The main factor in seeding is record, but we also use a strength of schedule calculation to help. This is not an exact science so please be respectful of our decisions. Nobody is out to get your team.  Regardless of seed, you have to win out to win your bracket championship.
    5. Some games will be played on Thursdays. They will only be scheduled from 6pm-9pm. 3rd and 4th graders will not play 8pm games on Thursday. Friday games may be scheduled from 6pm-10pm.
    6. Teams are not necessarily playing in the same bracket they did during the regular season.  Athletic divisions were split across more brackets than existed during the regular season.  Low-performing high-rec teams may have been moved down to rec brackets and visa versa.  In other words, we did the best we could to place teams into brackets where they could be competitive.

    SITE HOSTS

    1. Admission is same as during regular season
    2. Admission may be charged once per day per person per site
    3. You must provide a clock operator and gym supervisor
    4. Please have someone available to hand out medals after championship games

    COACHES

    1. Please behave in a manner becoming of a youth leader
    2. Teams are responsible for paying referees the same as during the regular season
    3. Any use of non-rostered players will result in your team's dismissal from the tournament.  Please verify your on-line roster is correct.
    4. Please adhere to playing time requirements.  Teams found to be in violation of the requirement, will be dismissed from the tournament.
    5. Winning coach should report game score immediately following game
    6. Coaches that approach referees after the game to air grievances will be subject to up to a half-season suspension for next year.  DON'T DO IT!

    FANS

    1. This is youth basketball, please behave in an appropriate manner
    2. Cheer on your kids and be respecful of coaches and referees
    3. Fans that violate codes of conduct during the tournament will be subject to up to a half-season suspension for next year!

     

    Please note that all coaches will receive an email during their game with a link to the score reporting form. The winning coach should log the game score as soon as possible after the completion of their game. This will auto-advance their team on the schedule. Champions and runners-up in each bracket will receive medals which gym supervisors will hand out at the end of the championship game. Please note that these are for players only!

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    Dec

    03

    Score Reporting

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    Coaches, league play starts this week. There are several ways for the winning coach to log their game score.

    1. Subscribe to the Score Reporting Reminder notification and receive an email during your game with a link to the report score form.
    2. Login to your Coach Portal and find games that need scores logged in the upper right hand corner of your portal
    3. Login to your Coach Portal and log or edit your game scores from your team schedule
    4. Your coordinator also has the ability to log your game scores if you are having difficulties

    Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches. Game scores can be edited up to 14 days after your game in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!

     

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    Oct

    21

    Coach Accounts

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    All coaches whose coordinator has submitted an email for their should have an account on our web site. Coaches that had existing account from last year will simply have their account updated with team information. Both new coaches and coaches that have existing accounts from last year will be sent an email welcoming them to the season with information about how to use their Coach Portal which is available from the Coach menu option on the Portals menu. You can view your team schedule, roster (after your coordinator has submitted it to the league), and other useful information. You can also log your game scores from your portal.

    Please note that if you are certain that your coordinator registered your team with a valid email address and you have not receive an email from the league, please go to www.cpybl.com/user and request a new password based on the email address you feel your coordinator used to register your team. The system will let you know if an account was created for this email and if so, will send you a link to reset the password.

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    Sep

    02

    Web Site Accounts

    Please note that all user accounts for folks that have not logged into the web site since January 1, 2015 have been purged in order to prepare for the 2015-2016 season. Thanks!


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    Jul

    16

    League Basics

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    Please review our league calendar listed above. The following is a list of basic information about our league.

  • 2nd-12th grade boys and girls basketball
  • Recreational and athletic divisions
  • Saturday and Sunday games with an occasional Friday evening game
  • 10 game season for recreational divisions
  • 10 AND 20 game options for high-rec divisions
  • 20 game season for athletic divisions
  • 3 game running clock round-robin preseason tournament
  • Single elimination post season tournament
  • Recreational teams grouped in pods based on geography

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    Jun

    29

    Looking for a League or a Team?

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    The Cincinnati Premier Youth Basketball League works with local communities and organizations to provide the best possible basketball experience for youth in the Southwest Ohio area. We are not in the business of creating teams so if you are looking for a team for your child, please contact your local government or school district who can point you in the right direction. Also, feel free to browse our Organizations page which contains information about our member communities including contact information.

    If you are an organization or community that is thinking about joining us for the 2017-2018 season, we'd like to familiarize you with our value proposition. We feel that we offer the best youth basketball experience in the Southwest Ohio area, and we do not rest on our past accomplishments. As our founding members will attest to, we will be busy in the off season working towards an even better product for the 2017-2018 season. Please Contact Us with any questions you might have.


     

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    Jan

    09

    Inclement Weather Information

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    Now that winter is upon us, please read the following information regarding how gym closures will be determined and how they will be communicated to coaches, players, and their families

    Coordinators, if you plan on cancelling games at your facility, we ask that you do so at least 90 minutes before tip-off (if possible) to give everyone (players, parents, coaches, and referees) adequate lead time. You can cancel games at your gyms from your portal (for an entire day) or you can email, call or text league representatives if you would like the league to cancel the game.

    The first important piece of information to remember is that our member organizations make the decisions regarding whether or not games will be played at their gymnasiums. This is not a league decision, it is a member organization decision with the exception of some very rare cases which we hopefully won't have this year! We have provided tools to organization coordinators as well as to coaches, players, and their families to help speed up the decision making and notification process so that everyone can be made aware of a game postponement as early as possible and can plan the rest of their day and not find out a game is being cancelled while they are driving to the game. Please note that the term "postponed" indicates that the game will not be played at the current time and location listed for that game but that it may be rescheduled for a future date. If a game is marked as "cancelled", that indicates that the game will not be played and will not be rescheduled.

    As a coach or family member of a player, you can find out about a game postponement or cancellation in the following ways:

    1. Create an account on our web site and subscribe to game status change notifications. An account can be created by clicking on the Register link above our logo. When registering for an account, you can choose to subscribe to a team or teams and also choose to receive certain types of notifications about that team. When a game is postponed, cancelled, or the location or time of the game is changed, you will receive either a text message or an email based on your settings. Text messages are almost instantaneous after the change has been made while emails can lag a bit depending on your service provider. If you signup for a text message notification, make sure you include your cell phone number (include area code) when filling out your account information
    2. Go to our web site. When a gym is closed for the entire day, a message will appear on the front page of the web site indicating that the gym is closed. If you are scheduled to play a game at that gym that day, you will then know that the game has been postponed
    3. Follow us on Twitter @cpybl . We will not tweet out individual gym closings but if ALL of our gyms are closed due to inclement weather we will tweet that information.
    4. Look at your team schedule on our web site.. If an organization closes a gym for an entire day via our web site, this will automatically set the status of all games scheduled at that gym to "postponed". If only a handful of games are postponed on a given day, then your schedule won't be updated in real time but might lag a few hours as we manually update game statuses.


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    Dec

    10

    Game Rescheduling

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    All game reschedule requests must now go through your organization coordinators who will work with your opponent and the league to reschedule games that cannot be played for any of the following reasons:

    • Gym closing
    • Head coach and all assistants are not available
    • The team has fewer than 5 players that can attend the game due to a school sponsored event or illness

    Please note that if a team requests a game change within 7 days of the scheduled game time, at the discretion of the league it can be marked as a forfeit loss for the team that cannot attend and that team must pay both referees for their time.