Now that winter is upon us, please read the following information regarding how gym closures will be determined and how they will be communicated to coaches, players, and their families
Coordinators, if you plan on cancelling games at your facility, we ask that you do so at least 90 minutes before tip-off (if possible) to give everyone (players, parents, coaches, and referees) adequate lead time. You can cancel games at your gyms from your portal (for an entire day) or you can email, call or text league representatives if you would like the league to cancel the game. Keep in mind that weather will be changing over the weekend and it is unlikely that games for an entire day would need to be cancelled if at all.
The first important piece of information to remember is that our member organizations make the decisions regarding whether or not games will be played at their gymnasiums. This is not a league decision, it is a member organization decision. We have provided tools to organization coordinators as well as to coaches, players, and their families to help speed up the decision making and notification process so that everyone can be made aware of a game postponement as early as possible so that they can plan the rest of their day and not find out a game is being cancelled while they are driving to the game. Please note that the term "postponed" indicates that the game will not be played at the current time and location listed for that game but that it may be rescheduled for a future date. If a game is marked as "cancelled", that indicates that the game will not be played and will not be rescheduled.
As a coach or family member of a player, you can find out about a game postponement or cancellation in the following ways:
- Create an account on our web site and subscribe to game status change notifications. An account can be created by clicking on the Register link above our logo. When registering for an account, you can choose to subscribe to a team or teams and also choose to receive certain types of notifications about that team. When a game is postponed, cancelled, or the location or time of the game is changed, you will receive either a text message or an email based on your settings. Text messages are almost instantaneous after the change has been made while emails tend to lag 10-15 minutes. If you signup for a text message notification, make sure you include your cell phone number (include area code) when filling out your account information
- Go to our web site. When a gym is closed for the entire day, a message will appear on the front page of the web site indicating that the gym is closed. If you are scheduled to play a game at that gym that day, you will then know that the game has been postponed
- Follow us on Twitter @cpybl . We will not tweet out individual gym closings but if ALL of our gyms are closed due to inclement weather we will tweet that information.
- Look at your team schedule on our web site.. If an organization closes a gym for an entire day via our web site, this will automatically set the status of all games scheduled at that gym to "postponed". If only a handful of games are postponed on a given day, then your schedule won't be updated in real time but might lag a few hours as we manually update game statuses.